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For Employees

About Cashier Services

About Cashier Services

The Cashier Services Department is responsible for the final deposit of revenue generated by UW-Extension Departments and UW Madison Continuing Education Departments.

Revenue generated as a result of the sale of University goods or services belongs to the University. The revenue must be deposited into the University Deposit account. It may not be deposited into the University of Wisconsin Foundation, an individual's bank accounts, an interest account, petty cash account, or County Treasury.

This site has been developed to assist you in the proper handling of revenue. The procedures included are to be used as guidelines for you and your department to insure compliance with state laws and to protect you, your department, and the University.

Office Location and Staff

UW-Extension Building
432 N. Lake Street, Room 104
Madison, WI 53706-1498
Department email uwexcashier@uwex.edu


Tricia Johnson, Director

Phone (608) 262-1979
tricia.johnson@uwex.edu

For questions regarding:
- Depositing Revenue
- Payment Card Industry Data Security Standards (PCI)
- Adjustments, Cancellations, and Write-off Procedures
- Ungerboeck and WISDM reporting
- Petty cash/change funds
- Collecting and reporting sales tax

Cindy Gillis

Phone: (608) 262-8974
cynthia.gillis@uwex.edu

For questions regarding:
- Credit card processing and fees
- Daily Deposit of Revenue
- Wire transfers; Electronic funds transfers;
  Direct deposit
- US Bank and WISDM Reconciliations
- Payment Card Industry Data Security Standards (PCI)
- Year-End GAAP and System Reporting

Sue Ballweg

Phone: (608) 262-2806
susan.ballweg@uwex.edu

For questions regarding:
- Shared Financial System (SFS)
- Accounts Receivable/Billing (AR/BI) Procedures &
  Maintenance
- AR/BI Users' Setup and Training
- General Ledger Revenue Uploads
- Sales Tax Reporting

Susie Huelsman

Phone: (608) 262-2720
susan.huelsman@uwex.edu

For questions regarding:
- Lockbox payments
- Refund of Revenue
- Returned Checks
- Wire transfers; Electronic funds transfers
- Invoice Requests (Ungerboeck)
- Report of Registrations and Collections (RRCs)
Processing
- Instructional Forms Processing (Ungerboeck)
- Requests for Taxpayer ID Information, including
Form W-9
- Deposit of Invoice Payments and Revenue
- Collection of Accounts Receivable
  Invoices/Reminder Notices

For UW-Extension Employees


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UW-Extension and Colleges Administration