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Frequently Requested Travel Expense Information

How To Document Airfare, Lodging or Registration Fee Payments Made Over the Web

To obtain a valid receipt when using web-based tools, web pages that contain the needed documentation for airfare, lodging, and registration payments should be printed out during booking and attached to the reimbursement request, payment mechanism, or purchasing card log. The following information, by type of expenditure, is required:

* Hotels and motels continue to provide a detailed invoice/folio upon checkout. You should continue to obtain the detailed invoice and submit it for reimbursement. If you are unable to obtain the original detailed invoice/folio you must indicate on your TER form why you are providing only the e-receipt or faxed receipt for lodging. If any of the information is unobtainable, you must explain why the required information is not available before submitting your documentation for payment or reimbursement.

For links to guidelines on travel expenses, see TER General Information.

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