Constitution & Bylaws

• ARTICLE I - Name
• ARTICLE II - Objectives, goals and mission
• ARTICLE III - Non Profit Educational and Charitable Organization
• ARTICLE IV - Dissolution
• ARTICLE V - Membership and Dues
• ARTICLE VI - Officers and Their Elections
• ARTICLE VII - Selection of Center Chairman and Co-Chairman
• ARTICLE VIII - Focus Issues Education Coordinator and Special Committees Chairmen
• ARTICLE IX - Meetings
• ARTICLE X - Amendments
• ARTICLE XI - Quorum

• ARTICLE XII - Duties of County Officers (for complete description, see Executive Board job descriptions)

• ARTICLE XIII - Records
• STANDING RULES

The name of this organization shall be the "Columbia County Association For Home and Community Education" (CCAHCE). The term association when used in this document shall be defined to mean the Columbia County Association for Home and Community Education.

Section 1. Objectives

A. The objectives of the organization are to provide educational programs for members and their communities that will meet current and future social, economic, and environmental needs.

Section 2. Goals

A. To provide continuing education for members and others on issues that will strengthen families and communities.

B. To develop and improve leadership skills of members.

C. To build coalitions with other organizations and agencies having similar objectives and concerns as WAHCE, Inc. and CCAHCE

D. To promote friendships and understanding with all people of the world.

 

Section 3. Mission Statement

A. Offer Educational Opportunities

B. Improve Leadership Skills of Members

C. Provide Service to Communities

The Columbia County Association For Home and Community Education is a non-profit educational and charitable organization. Any funds received by the association for carrying out its purposes shall not accrue to the benefit of individual members.

The Wisconsin Association for Home and Community Education, Inc. is the exclusive owner of the name "Wisconsin Association for Home and Community Education, Inc." ("WAHCE, Inc.") and its accompanying service mark. WAHCE, Inc. uses this trade name and the referenced service mark in connection with the services and programs it provides. No member, state, district or county and no non-member organization shall be permitted to use the name, service mark, logo slogan, symbol, design insignia, emblem or other identifying characteristic that may now or in the future be generally used in connection with the operation of WAHCE, Inc. without first obtaining approval from WAHCE, Inc.

The officers of the Association are directed, in case of dissolution of the Association, to assign all unprovisioned monies to an educational and/or charitable organization in Columbia County or the Wisconsin Association For Home and Community Education Inc.

Section 1. Club Membership

Any club shall be eligible for membership in the Association provided it:

A. is open to all persons without regard to sex, race, color, age, handicap, religion, marital status, economic circumstances or national origin.

B. accepts and subscribes to the Constitution and By-Laws of the Association.

C. pays dues determined by the Executive Board by designated date.

Section 2. Individual Membership

Any person may choose to be an individual member. An individual member is not required to belong to an organized Association For Home and Community Education club but is expected to pay county dues.

The individual member:

A. Will receive the current county program book and newsletters.

B. Is encouraged to attend CCAHCE programs and activities.

C. Is encouraged to attend County Association meetings.

D. Is encouraged to serve on county committees.

E. Is encouraged to attend WAHCE, Inc. conferences, meetings and activities.

F. Is encouraged to attend district meetings in accordance with district policies.

Section 3. Council Membership

A. The council is composed of all members of the Executive Board plus two representatives from each club. One of these shall be the president of each local club or their proxy.

B. The Family Living Educator is a member ex-officio.

C. The officers of the Council shall be the same as the Executive Board officers.

D. The Council meets once a year.

E. Each Council member has the privilege of one vote on all Official Council Business.

Section 4. Executive Board Membership

A. The board shall consist of the county officers and the center chairmen, Focus Issues Education Coordinators and Special Committee Chairmen. The Family Living Educator is a member ex-officio. Columbia County members acting as District or State Officers shall be non-voting members of the Executive Board.

B. The past president of the association shall serve as a member of the Executive board in an advisory capacity for the two (2) years following the term of office as president. The past president shall act as Historian during that time.

C. The Executive Board shall assist in shaping the policies and plans for the Columbia County Association For Home and Community Education and conduct all business of the Association For Home and Community Education during the interim between the yearly council meetings.

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Section 1.

A. The officers of the Executive Board and Council shall be the same: President, Vice President, Secretary, and Treasurer.

B. The President, Vice President, Secretary and Treasurer shall be elected at the annual Council Meeting for a term of two years each. No officer shall serve more than two consecutive terms in the same office. They shall assume their office beginning January1.

Section 2. Qualifications and Eligibility

Nominees for President, and Vice-President shall be selected from those who have served or are serving as a member of the Columbia County Association For Home and Community Education Executive Board.

Section 3. Nominating Committee

A. The immediate Past President will serve as chairman. The President shall appoint two persons from the Executive Board to serve on the committee. The Family Living Educator shall be advisor.

B. All candidates shall be contacted for their consent before their names are presented. They shall also be notified whether or not they have been elected.

C. In case of a vacancy, the Executive board may hold an election at any meeting.

Section 4. Nominations & Elections

For purposes of nomination and election, the officers shall be divided into Groups 1 and 2. One group to be elected or appointed each year for a term of two years.

Group 1 (Elected or appointed in even year and begin term in next odd year)

Secretary (elected)
Focus Issues Education Coordinator (appointed) Two Members Special Committees: Membership (appointed) Public Relations (appointed) Tour Chairman (appointed)

Group 2 (elected or appointed odd year and begin term in next even year)

Vice President (elected) Treasurer (elected)
Focus Issues Education Coordinator (appointed) Two Members
Special Committees: Young Family Education Coordinator (appointed) Cultural Arts (appointed) International (appointed)

Section 1.

A. Preferably, the center chairman shall have been a club officer.

B. All candidates shall be contacted for their consent by the present center chairman.

C. The center chairman shall take office on January 1 for a period of two (2) years.

D. Newly appointed center chairman are invited to the December meeting of year preceding that January 1. Along withthe outgoing center chairman.

E. It is desirable that each center chairman have a co-chairman to assist.

F. The Center chairman may serve two (2) consecutive terms.

G. A center may establish a different model to ensure the center is represented on the executive board.

Section 1.

Focus Issues Education Coordinator committee members shall be appointed by the President with approval of the Executive Board.

The term of office for Focus Issues Education Coordinator members shall be Two (2) years. Committee members may serve two consecutive terms. Committee members shall take office January 1.

Section 2.

Other committees, as are necessary, to carry on the work of the association shall be appointed by the President with the approval of the Board.

Section 1.

There will be an annual meeting of the association.

Section 2.

A. Meeting place to be determined by County President and Family Living Educator.

B. Executive board meetings shall be arranged, as needed, when necessary to transmit or transact business.

The Constitution and Bylaws may be amended at any annual council meeting of the Columbia County Association For Home and Community Education by a two-thirds vote of the ballots cast, provided notice of proposed amendments has been sent to voting delegates thirty (30) days before time of meeting.

Those present and authorized to do the business of the Association or the Executive Board shall constitute a quorum.

Section 1. President Duties.

Section 2. Vice President Duties.

Section 3. Secretary duties.

Section 4. Treasurer duties.

Section 5. Center Chairman duties.

Section 6. Executive Board duties

A. To act as Advisory Board for the Association.

B. To act as a Planning board for Columbia County Association for Home and Community Education activities.

C. To arrange for submitting a budget to the Association for acceptance with the assistance of the Treasurer.

1. The Columbia County Officers and Center Chairmen shall keep on file all current materials which pertain to their office.

2. Records of all County and Center Officers shall be turned over to their successor by January 1 following the new election.

1. Expenses

Reimbursement for District Meetings and State Convention for Executive Board Members.

A fixed amount of money shall be set into each annual budget to off set expenses of Officers and other Executive Board members attending programs pertaining to their job description.

Expenses are identified as registration and meal package. Expenses not included for reimbursement are tours, craft projects and other incidental expenses.

Lodging based on four (4) to a room shall be paid in full by CCAHCE.

Mileage (consistent with Columbia County mileage rate) shall be reimbursed to Car Pool Drivers for authorized meetings. Anyone not able to car pool must have mileage reimbursement request approved at the discretion of the Executive Board.

If accumulated expenses exceed the budgeted amount, then all attending shall be reimbursed, on a pro-rated basis.

2. Center Chairman

It is recommended that all clubs invite their Center Chairman to at least one meeting during the two-year term.

3. Pins

Pins with Wisconsin Association For Home and Community Education insignia shall be presented as follows:

a. President pin passed on to new president to be worn when in office.

b. Other officers and Center Chairmen to be presented with the appropriate pin upon election and at installation.

4. Officer Expenses

Money shall be appropriated in annual budget to take care of officer postage, telephone calls and supplies, if and when necessary. To be reimbursed Executive Board Members need to complete expense form and submit to the treasurer.

5. Standing rules may be changed by a vote of the Executive Board if deemed necessary.

6. HCE Logo

The roof of the home symbolizes our past heritage with Extension Homemakers. Using the letters HCE makes it a suitable logo for the state, counties and local clubs to use. The house has no walls. It confirms our commitment to have open membership to all.

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