Mini-Portfolio Guidelines (Appendix H)
Department of Youth Development
Purpose
The mini-portfolio provides a faculty member in their third or
fourth year the opportunity to begin the development of their
portfolio for tenure. The writing of a mini-portfolio is voluntary
and responsibility for completion is that of the faculty member. The
mini-portfolio is reviewed by two members of the Standards,
Rank and Promotion Committee using the Criteria for Rank Promotion
found in Appendix I.B of the Articles of Faculty Governance
which can be obtained from the Secretary of the Faculty’s
website. Feedback to the faculty member submitting a mini-portfolio
will assist them in evaluating the progress of their program
development and evaluation as well as assist them in preparing
their tenure document. This document can also be used
as evidence to support rank change from Instructor-Probationary
to Associate Professor-Probationary.
Timeline
Faculty members intending to submit a mini-portfolio document
are to notify the Chair of the Standards, Rank and Promotion
committee by July 1. One copy of the mini-portfolio is
to be submitted to each designated reader by February 10. Those
submitting will be notified of their readers in January and
conferences to review the document are be scheduled by the
faculty member submitting the mini-portfolio prior to February
10. Reviews are to be conducted prior to May 1.
John de
Montmollin's Tenure Timeline
Contents
The candidate is requested to provide items described in Sections
A – E. Please use a minimum of a 10-point font
and one-inch margins (top, bottom and sides). Print shall
appear on only one side of each page.
A. PROFESSIONAL RESUME (no more than 5 pages)
Include:
• Formal Education and Other Significant Relevant Professional Development
• Relevant Employment (indicate Extension employment and percent of time
employed by Extension)
• Professional and University Contributions and Recognition
• Experience with Grants, Collaborations, Supervision
• Publications or Materials Developed (State, Regional, National or International)
• State, Regional or National Presentations
• Program Materials Developed
B. POSITION DESCRIPTION (S)
Include current position description for programming appointment,
administrative appointment, or other significant candidate roles
for which a description exists. If a significant change
has occurred in a candidate’s responsibilities, the candidate
may wish to include any relevant explanation.
C. ONE MULTI-YEAR PLAN OF WORK, ONE ANNUAL PLAN OF WORK AND
ONE ANNUAL ACCOMPLISHMENT REPORT (or equivalent documents required
for the candidate’s position)
These are administrative reports that provide information on
the criteria upon which the tenure decision is based. Subsequent
to the adoption of this procedure, the administration, in consultation
with the faculty, may modify these reports from their current
form.
Individual multi-year and annual plans should utilize the following
format:
1) Situation Statement
2) Program Objectives
3) Faculty member’s Response/Planned Activities
4) Evaluation Plans
5) Professional Development Needs
Multiyear
Plan of Work 2006 - 2008
Annual Plan of Work
2006
Annual Plan
of Work 2007
Individual annual accomplishment reports should utilize the
following format:
1) Situation Statement
2) Program Objectives
3) Faculty Member’s Response/Program Activities completed
4) Impact Documented
D. SUMMARY OF PROFESSIONAL CONTRIBUTIONS AND SCHOLARSHIP
(no more than 8 pages)
The purpose of this statement is to provide the candidate with
an opportunity to reflect upon and assess professional contributions
and scholarship. The candidate is responsible for analyzing
career contributions, reflecting upon the most significant parts,
developing a framework for describing the contributions, and
explaining the impacts and implications for the intended audience,
as well as for the profession (see Forms of Scholarship in Appendix
I B to the Articles of Faculty Governance).
E. SUPPORT MATERIALS
Two copies of materials that support and clarify the Summary
of Professional Contributions and Scholarship are required. These
materials should show a good cross section of work and thus enhance
the quality of portfolio. Examples may include, but not
limited to exhibits that show originality, creativity, innovative
teaching techniques, evaluations and materials that show the
unique contribution of the candidates. Quality is more
important than quantity. Well-chosen, high quality materials
make portfolio support stronger. Candidates are asked to
provide 10-15 items.
Support Material #1
Support Material #2
Support Material #3
Support Material #4
Support Material #5
Support Material #6
Support Material #7
Support Material #8
Support Material #9
Support Material #10
Support Material #11
Support Material #12
Support Material #13
Support Materail #14
Support Material #15
Approved 12/11/03
Department of Youth Development
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