Polk County 4-H Federation Board Meeting Minutes

September 28, 2009

Present: Kathy Johnson Cushing, Emily Petzel Northern Lights youth, Brittany Thomfohrda Shooting Stars youth, Matt Babcock Shooting Stars, Mark Babcock Little Butternut, Ione Barron, Nancy Bradwell Bone Lake Beavers, Jessica Heiden Eagle View, Bob Johnson Little Falls, Paul Lenyel Forest View, Chuck, Prissel, Jeff Heiden Eagle View, Wilfred Owens Indian Creek, Teri Wallis Pleasant Lake, Nick Novak Little Falls Livewires, Jeannine Alling South Milltown and Christine Wilson Goose Lake.

Secretary Report presented from the July 20th, 2009 moved to approved Jeff 2nd Wilfred. Carried.

Treasurer Report presented moved by Wilfred, 2nd by Matt not to approve report as presented due to a discrepancy in the report. It was asked that the discrepancy be repaired and bring report back to next meeting.

National 4-H Week - Chuck reminds the clubs to display their promotion for 4-H.

Food Stand Report - Ione said the 2009 food stand had a net profit of $8016.79. She stated that this year went well and the 4-H'ers were great to work with. She plans to continue to run the food stand for the 4-H next year.

Awards program is Sunday, October 25 at 1 pm at the Amery High School. The leaders board need to stay after to determine who is preseting what awards. A discussion was held on the date and time of the program. It was brought to Chuck's attention that the 4th weekend in October is frequently a confirmation weekend for local churches. Chuck will take this in consideration when planning in the future.

State Adult and Youth Leader meeting is scheduled for Saturday October 17, 2009 in Stevens Point. Polk County representatives are Jessica Raboin, Youth Leader Congressional State Youth Congress, and Terry Wallis, Adult Representative. Leases to cover cost of tuition.

Discussion on the county budget issues and reasses of cuts to the county.

Chuck and Mark reported on the Fair Society Annual Meeting and Appreciation Dinner on September 26. It was reported that the fair board has voted in to have a Social Garden that will serve beer and wine.

A conflict with the March and May 2010 meeting dates. Moved to change the dates to March 15 and May 17, 2010. Kathy made the motion and Jeff seconded it. Carried.

Election results of Polk County Leaders Board Adult: President - Jeff Heiden; Vice President - Wilfred Owens; Secretary - Kathy Johnson.

Youth results: President - Nick Novak; Vice President - Jessica Rabion; Secretary - Jessica Heiden.

Appointment of Treasurer Matt Babcock - start date of January 2010.

Discussion on a computer and bookkeeping system for the 4-H leaders to allow $1000 for the purchase. Motion made by Wilfred, seconded by Kathy. Carried.

Discussion of where the bank should be located for the checking account. It is at the discretion of the treasurer.

Dates for the Project Committee meetings is set for January 14 and 21st, 2010.

A request for funds toward the photo follies workshop has been made to cover the cost of $40 x 2 and $.25 per mile. Motion made by Kathy, seconded by Christine. Carried.

Report on Cloverbud and Explorer Day and the fairgrounds.
Adjourn 8:26 pm

Submitted by:
Kathy Johnson

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