MEETING SCHEDULES

• CES Calendar (scroll to the bottom, highlight Eastern District, then select "view calendar")
• Eastern District All-Colleague Meetings
• Eastern District All-Colleague Meeting Guidelines
• Wisline Meeting Schedule
• Streaming Audio Archives

Eastern District All-Colleague Meetings

Fiscal Year 2011-2012 Eastern District All-Colleague Meetings are scheduled from 9:30 am - 3:00 pm.
District Program Area Meetings are scheduled from 9:30 am - 2:30 pm.

• Please note: For more details, including meeting contact person, go to the CES Calendar (scroll to the bottom, highlight Eastern District, then click "view calendar")
• For general information please email: karen.smiley@ces.uwex.edu

Additional Dates to Note:

• March 7 - 9, 2012 -- County Leadership Conference, Holiday Inn, Stevens Point
• April 10 - 12, 2012 -- JCEP Conference, Holiday Inn, Stevens Point
• June 24 - 26, 2012 -- WACEC Conference, Tundra Lodge, Green Bay (Eastern District Counties Hosting this year)

EASTERN DISTRICT COLLEAGUE MEETING GUIDELINES
Fiscal Year 2011-2012

PARTICIPATION
Staff participation in the Fall and Spring District All-Colleague meetings are required.  The Eastern District will hold district-wide all-colleague meetings on Wednesday, September 21, 2011 and February 15, 2012. Requests to be excused from participation in the September or February district-wide meetings should be forwarded to the District Office at least two weeks prior to the meeting date.

District meeting opportunities are designed to contribute to staff development and programming efforts by providing face-to-face opportunities:

1. to increase individual and group subject matter content knowledge and process skills,
2. to identify, discuss, plan, and evaluate cooperative programming efforts, and
3. to enhance program and cross program area teamwork, networking, and collegiality.
4. WNEP Nutrition Educators are welcome to any in-services they feel will be of value to them. Group participation will be coordinated by WNEP and Family Living District Program Reps.

REGISTRATION
The Fall and Spring All-Colleague meetings are coordinated through the district office.  For the meetings coordinated by the district office:

• Advance notice of intent to participate is needed by promoted date. 
• Registration information will be distributed well in advance of meeting date via Department Heads.  Please submit one response per county.

DISTRICT PROGRAM AREA MEETING - PLANNING GUIDELINES
Each program area is expected to plan program area meeting dates.  When appropriate, every effort should be made to meet on the third Wednesday of the month (scheduled district meeting dates), at a common location, and scheduled from 9:30 am - 2:30 pm, to facilitate ride sharing.  Facilities, finances, etc., are the responsibility of the program area representative (or their designee) for those meetings not coordinated through the District Office. Program area agendas are the responsibility of the program area.

BAD WEATHER CANCELLATION POLICY
A policy was developed in 2006 regarding what to do if bad weather is anticipated for a meeting date.  The policy was reviewed during this meeting, and will be added to the ‘Things to Consider When Planning District Meetings’ document.

It was determined that due to size of the district, and the amount of distance that staff, speakers, presenters, and guests need to travel, a decision of whether to cancel any meeting would be done before the end of the business day on the DAY BEFORE the scheduled meeting date.

District All-Colleague Meetings:
For All-Colleague Meetings, where the district office is in charge of all meeting arrangements, the district office will make the decision of whether to cancel the meeting, and will make all of the contacts.  An email will be sent out to staff, speakers, presenters, guests and specialists before 4:30 pm to notify staff that a meeting has been cancelled.  The district office will also change their voice message to indicate that the meeting has been cancelled.

District Program Area Meetings:
For Program Area Meetings, where the program area representative/liaison (or designee) is in charge of all meeting arrangements, each program area will be responsible for making the decision of whether to cancel the meeting or not.  If more than one program area is meeting, program areas should work together to make the same decision.  The district office is available for consultation in making the decision.  Each program area is responsible for making contacts with their staff, speakers, presenters, specialists and guests before 4:30 pm if the meeting is cancelled.

District Spring WACEC Meeting:
For Spring WACEC Meetings, where the district office is in charge of all meeting arrangements, the district office will make the decision of whether to cancel the meeting (possibly in conjunction with one or more department heads).  The district office will contact each department head or county program assistant via phone & email before 4:30 pm.  Each county will be asked to contact their WACEC members to let them know that the meeting has been cancelled.  The district office will also contact any speakers, presenters, legislators, guests, and specialists.  The district office will also change their voice message to indicate that the meeting has been cancelled.

The district office is willing to send out an additional email to the entire district to indicate that the meeting has been cancelled, but the program areas are still responsible for contacting their people.  The district office will also change their voice message to indicate that the meeting has been cancelled.

NOTE: If the weather is questionable, but the meetings will still be held, the district office is also willing to change their voice message to indicate that the meeting is still scheduled (program area representatives/liaisons (or their designee) are asked to contact the district office to make a request).

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Wisline Meeting Schedule

Please Note: UW Extension, Cooperative Extension, Eastern District monthly audio conference calls are scheduled for the third Monday of each month (except January, which is scheduled for the fourth Monday).  All calls are scheduled from 9:00 - 10:00 am.  One call per county, please. 

Call-in information:
Telephone: 800-462-1257
Madison Local: 608-237-5850
Conference Code: 340-5050

Scheduled Dates for Fiscal Year 2011/2012:

October 17, 2011
November 21, 2011
December 19, 2011
January 23, 2012 (4th Monday)
March 19, 2012
April 16, 2012
May 21, 2012
June 18, 2012
July 16, 2012
August 20, 2012

NOTE: These discussions will be recorded and available below as streaming audio files, via Windows Media Player.  Please allow one week for new recordings to be posted to this page.

• Please contact Karen Smiley for more information: 920-465-2147 / karen.smiley@ces.uwex.edu

Archived Wisline Meetings are available here...

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