MEETING SCHEDULES

• CES Calendar (scroll to the bottom, highlight Eastern District, then select "view calendar")
• Eastern District Faculty/Staff Meetings
• Eastern District Faculty/Staff Meeting Guidelines
• Wisline Meeting Schedule
• Streaming Audio Archives

Eastern District Faculty/Staff Meetings

Fiscal Year 2009-2010 Eastern District Faculty/Staff Meeting Schedule
District Program Area Meetings are scheduled from 9:00 am - 2:30 pm.
The November All-Faculty/Staff Meeting is scheduled from 9:30 am - 3:00 pm.

• Please note: For more details, including meeting contact person, go to the CES Calendar (scroll to the bottom, highlight Eastern District, then click "view calendar")
• For general information please email: karen.smiley@ces.uwex.edu

Additional Dates to Note:

- Family Living Conference, Stevens Point: November 4-5, 2009
- WACEC District Meeting, location & date-TBD: March or April 2010
- Department Head Conference, Elkhart Lake: March 9-11, 2010
- JCEP Conference, Green Bay: April 6-8, 2010
- WACEC Conference, Milwaukee: June 22-23, 2010 (WACEC Board also meets on the 21st)

EASTERN DISTRICT FACULTY/STAFF MEETING GUIDELINES

PARTICIPATION
Staff participation in the Fall District All-Faculty/Staff meeting is required.  Requests to be excused from participation in this meeting should be forwarded to the District Office 2 weeks in advance of scheduled meeting date. District Program Area meetings should be scheduled on the third Wednesday of the month, whenever possible. District meeting opportunities are designed to contribute to staff development and programming efforts by providing face-to-face opportunities:

1. to increase individual and group subject matter content knowledge and process skills,
2. to identify, discuss, plan, and evaluate cooperative programming efforts, and
3. to enhance program and cross program area teamwork, networking, and collegiality.
   WNEP Nutrition Educators are welcome to any in-services they feel will be of value to them. Group participation will be coordinated by WNEP and Family Living District Program Reps.

REGISTRATION
The Fall All-Faculty/Staff meeting is coordinated through the district office.  For the meeting coordinated by the district office:

• Advance notice of intent to participate is needed by promoted date. 
• Registration information will be distributed well in advance of meeting date via Department Heads.  Please submit one response per county.

District Program Area meetings, are the responsibility of the Program Area Representatives (or their designee).

PROGRAM AREA MEETING PLANNING GUIDELINES
Each program area is expected to plan program area meeting dates.  When appropriate, every effort should be made to meet on the third Wednesday of the month (scheduled district meeting dates), at a common location, and scheduled from 9:00 am - 2:30 pm (except as noted), to facilitate ride sharing.  Facilities, finances, etc., are the responsibility of the program area for those meetings not coordinated through the District Office. Agendas are the responsibility of the program area.

BAD WEATHER CANCELLATION POLICY
A policy was developed in 2006 regarding what to do if bad weather is anticipated for a meeting date.  The policy was reviewed during this meeting, and will be added to the ‘Things to Consider When Planning District Meetings’ document.

It was determined that due to size of the district, and the amount of distance that staff, speakers, presenters, and guests need to travel, a decision of whether to cancel any meeting would be done before the end of the business day on the DAY BEFORE the scheduled meeting date.

District All-Faculty/Staff Meetings:
For All-Faculty/Staff Meetings, where the district office is in charge of all meeting arrangements, the district office will make the decision of whether to cancel the meeting, and will make all of the contacts.  An email will be sent out to staff, speakers, presenters, guests and specialists before 4:30 pm to notify staff that a meeting has been cancelled.  The district office will also change their voice message to indicate that the meeting has been cancelled.

District Spring WACEC Meeting:
For Spring WACEC Meetings, where the district office is in charge of all meeting arrangements, the district office will make the decision of whether to cancel the meeting (possibly in conjunction with one or more department heads).  The district office will contact each department head or county program assistant via phone & email before 4:30 pm.  Each county will be asked to contact their WACEC members to let them know that the meeting has been cancelled.  The district office will also contact any speakers, presenters, legislators, guests, and specialists.  The district office will also change their voice message to indicate that the meeting has been cancelled.

District Program Area Meetings:
For Program Area Meetings, where the program area representative/liaison (or designee) is in charge of all meeting arrangements, each program area will be responsible for making the decision of whether to cancel the meeting or not.  If more than one program area is meeting, program areas should work together to make the same decision.  The district office is available for consultation in making the decision.  Each program area is responsible for making contacts with their staff, speakers, presenters, specialists and guests before 4:30 pm if the meeting is cancelled.

The district office is willing to send out an additional email to the entire district to indicate that the meeting has been cancelled, but the program areas are still responsible for contacting their people.  The district office will also change their voice message to indicate that the meeting has been cancelled.

NOTE: If the weather is questionable, but the meetings will still be held, the district office is also willing to change their voice message to indicate that the meeting is still scheduled.

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Wisline Meeting Schedule

Please Note: UW Extension, Cooperative Extension, Eastern District monthly audio conference calls are scheduled for the third Monday of each month (except January, which is scheduled for the fourth Monday).  All calls are scheduled from 9:00 - 10:00 am.  One call per county, please. 

NOTE: Due to the fact that the November meeting is combined with the Central District, a November District Wisline has been scheduled.

Due to the fact that the February All-Faculty/Staff Meeting has been cancelled, a February Wisline has been scheduled.

Telephone: 888-677-9189
Madison Local: 316-0022
Conference Code: 8454# 

Scheduled Dates for 2009-2010:

October 19, 2009
November 16, 2009
December 21, 2009
January 25, 2010
February 15, 2010
March 15, 2010
April 19, 2010
May 17, 2010
June 21, 2010
July 19, 2010
August 16, 2010

NOTE: These discussions will be recorded and available below as streaming audio files, via Windows Media Player.  Please allow one week for new recordings to be posted to this page.

• Please contact Karen Smiley for more information: 920-465-2147/ karen.smiley@ces.uwex.edu

Archived Wisline Meetings are also available here...

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