QUAD COUNTIES PROFESSIONAL DEVELOPMENT

The process for requesting professional development funds goes smoothly provided the following steps are followed.  A maximum amount will be determined by your County Director. Each request is considered individually, on it's own merit, and reimbursement requests should be for the actual anticipated amount to be requested.  This means that underestimating costs and then overspending the requested amount does not necessarily mean that the request for additional reimbursement will be honored.  Make your estimates for expenses as accurate as possible - check travel costs, lodging expenses, etc. prior to making the request. 

NOTE: Since professional development is designed to enhance your progamming efforts, a report or success story for the current year's program must be filed in the Planning and Results System in order to be considered for professional development funds.

PROFESSIONAL DEVELOPMENT REIMBURSEMENT REQUESTS SHOULD BE SUBMITTED AT LEAST 30 DAYS PRIOR TO THE EVENT.   If a traveler submits a professional development opportunity request the week of the event, they should plan to cover all expenses on their own, and not assume that the request will be approved or reimbursed. 

The process to use is as follows:

1. You must complete the Application for Professional Development form.  Make preliminary request to your County Director using the Professional Development form.  Be sure to sign it!    Attach agenda or program description to make clear the intent of the professional development opportunity.  If registration by the Quad Counties office is requested be sure to indicate so and attach completed registration forms.
2. Get your County Director's signature. If disapproved, the traveler may choose to go on your own time and pay for it personally. If approved, make a copy of the form and any attachments for your records and mail the original signed form and attachments to Lisa Lake at the Quad Counties Office.
3. Lisa Lake will e-mail a confirmation of receipt. 
4. A Travel Expense Report (TER) for covered expenses must be submitted within 60 days of completing the professional development activity.  Original receipts for lodging, registration, etc. must be attached. 
5. The traveler must sign the TER.
6. Get your County Director's signature on the TER.  Make copies for your records.
7. Mail the original signed TER and all attachments to Lisa Lake at the Quad Counties Office.
8. Your TER will be reviewed for accuracy, coding inserted and sent to Accounts Payable for processing.
9. Reimbursement is sent to the traveler generally within 2-3 weeks, depending on the need for additional documentation.

• QC Application for Professional Development Funds
• QC Guidelines and Procedures for Professional Development Funds

• Travel Expense Report