PROFESSIONAL DEVELOPMENT
The process for requesting professional
development funds goes smoothly provided the following steps are
followed. There is a $500 (cap) amount per person/per fiscal year for professional
development requests. Each request is considered individually,
on it's own merit, and reimbursement requests should be for the
actual anticipated amount to be requested. This means that
underestimating costs and then overspending the requested amount
does not necessarily mean that the request for additional reimbursement
will be honored. Make your estimates for expenses as accurate
as possible - check travel costs, lodging expenses, etc. prior
to making the request.
PROFESSIONAL DEVELOPMENT REIMBURSEMENT REQUESTS SHOULD BE
SUBMITTED AS EARLY AS POSSIBLE TO ALLOW FOR PROCESSING TIME. If
a traveler submits a professional development opportunity request
the week of the event, They should plan to cover all expenses
on their own, and not assume that the request will be approved
or reimbursed. "Failure to plan on your part does not
necessarily constitute an emergency on my part" is a valid
statement on this issue.
The process to use is as follows:
- You must complete the
(PIAFR) Professional Improvement Application for Financial Reimbursement
(1 page PDF file, 5 KB) form. Make preliminary request
to Dick Pederson (let him know the dates, cost estimate,
and professional development opportunity details) using the
PIAFR form. Be sure the traveler signs it!
Attach agenda or program description to make clear the intent
of the Professional Development Opportunity. If registration
by the district office is requested be sure to indicate so and
attach completed registration forms.
- Get Department Head/Director Signature. Make two copies
of the form (and 1 copy of the attachments for your records).
- Mail the original signed form, one copy and the attachments
to Terry Kraft at the Southern District Office.
- Dick Pederson approves or disapproves the request.
- Terry sends back copy of PIAFR form with the approved reimbursement
amount to the traveler. If disapproved, the traveler
may choose to go on his or her own time, and pay for it personally.
- When the traveler returns, have them complete a Travel Expense
Report (TER) with any covered expenses. Original Receipts
for lodging, registration, etc. must be attached. Have
traveler sign the TER
- Get Department Head/Director Signature on the TER. Make
two copies of the form (and 1 copy of the attachments for your
records).
- Mail the original signed form, one copy and the attachments
to Terry Kraft at the Southern District Office.
- Dick Pederson will sign to approve the TER and Terry sends
it to Accounts Payable.
- Reimbursement is sent to the traveler generally within 2-3
weeks, depending on the need for additional documentation.
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