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DIVISIONAL INFORMATION
TO BE COLLECTED FROM UNCLASSIFIED STAFF TERMINATING EMPLOYMENT WITH COOPERATIVE
EXTENSION
Effective March
1, 2001, Cooperative Extension is expanding its effort to collect
specific information from faculty, academic staff and administrative staff
who terminate employment with Cooperative Extension. The information will
be retained at the divisional level to assist in addressing issues related
to turnover and compensation.
This additional collection
of information at time of employment separation is in addition to the
UWEX Exit Policy and Procedures. Expectations to implement the UWEX policy
continue unchanged. The UWEX policy is available in the online UWEX Employee
Handbook, Section 10, pages 39-44.
Please forward the
information outlined on the following page to Sharon Klawitter,
Director Human Resource Development, within a month of the date
of employment separation.
Information should
be forwarded in an electronic format to the extent possible. Until a database
is established, forward information as word processing electronic files
either via e-mail or on a diskette via surface mail. When the database
is ready for use, we may move to a different manner of recording and submitting
the information that will facilitate data input.
All attempts will
be made to maintain the highest level of anonymity possible when data
is utilized or shared. However, information relating to new jobs will
need to retain some identification with program area/unit and location
to be meaningful in addressing compensation or turnover issues. Any data
shared will be on a "need to know" basis and will be shielded from Open
Records requests to the extent permitted by law (i.e., open records requests
granted only if private need to know outweighs public interest for nondisclosure,
can¹t shield documents from legal subpoena, etc.).
You are free to determine
the best method to collect this information from each departing faculty
or academic staff member.
- You can collect
it during a conversation with the employee or through writing.
- You can collect
this information yourself or delegate the responsibility.
- You can request
that a consultant whose services have been retained conduct the exit
interview with employees who are reluctant to participate in the process
with an immediate supervisor. Forward names and employment end dates
for such employees to Sharon Klawitter as soon as the need becomes
known.
- If an employee
does not wish to participate in this process, please complete the form
as best you can and forward this to Sharon Klawitter, indicating that
the employee did not directly furnish the information.
- District Directors
(for county-based faculty and academic staff), State Program Leaders,
the Director of Program Support, the Budget Director and the Associate
Dean will be held accountable for the timely submission of the information.
Information collected
through this effort will reside in the Dean's office.
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Leaving & assuming
new job at departure
Leaving & not
assuming new job at departure
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