FY08 End of 4th Quarter Tasks for WNEP Projects

Three costshare reports must be signed and originals received at the WNEP state office by October 10, 2008.

1. Faculty/Staff Cost Share Report - to complete this report, each WNEP Coordinator should:
• Go to the Quarterly Faculty/Staff Cost Share Report (PDF*), locate and print the report for your county or multi-county project.
• Review the list of persons on the report and the "cost share requested" for each.
• If a person on the report has left UW-Extension, make a note by that person's name stating their ending date.
• If a new colleague has been added to your county and you have initiated a cost share relationship with that person, add their name, title and amount of cost share time (fte) they are contributing to the report.
  IMPORTANT: A new cost share relationship with a colleague REQUIRES the completion of a "Roles and Responsibilities" document by you and the colleague, specifying their contributions to WNEP in terms of tasks and amount of time. This signed document must be sent to the WNEP fiscal office before any cost share relationship will be active.
• When all corrections, additions and notes have been added to the Faculty/Academic Staff Cost Share Report, the Coordinator signs and dates the Report and mails it to the WNEP fiscal office.
2. Quarterly Agency Cost Share Summary Report
• Log in to the the Budget and Statistics Data Base
  In the "Reports" menu, select "Agency Cost Share Summary Report (Quarterly Report)."
• Please carefully review your agency cost share data for accuracy before signing and submitting this report! (We rely on this report to be accurate each quarter and CANNOT change cost share data after the quarter is closed.)
• You may find it helpful to review each individual Agency Cost Share report to spot obvious errors (ie. If your cost share totals for a particular agency are reported as significantly over or under 100% in any category on the quarterly report—this should cause you to review the data that was entered for errors)
3. Quarterly County Cost Share Report(s)
• Log in to the the Budget and Statistics Data Base
  From the main menu, select "Quarterly County Cost Share."
• Enter cost share contributions from your county/counties. Then go to the "Reports" section on the main menu. Look for "County Cost Share Report (Quarterly Report)." Print and sign the report.

End of year signed individual agency reports are due on October 31, 2008