The Basics of Hiring WNEP Nutrition
Educators in 14 Steps!

January 2005

1. Make decisions about the specifics of the new hire:
   • percent FTE
   • how the salary will be split among accounts (if applicable)
   • specific skills or characteristics you may look for in the new educator
   • talk to your District Director—alerting him/her to your plans
   • consult with the WNEP office, as necessary
     
2. Complete the Hiring Checklist on the WNEP web site
   
3. Receive PVL number from WNEP office
   
4. Advertise the position vacancy (30 day posting is standard). Make sure that all advertisements and announcements for the position include information about the UWEX policy of doing criminal records reviews prior to hiring.
   
5. Receive and screen applications for the position
   
6. Enter all required information into the Applicant Tracking Database as the screening and hiring process proceeds
   
7. Select candidates for interview. Send letter informing candidates of the UWEX criminal records review policy and the criminal records review disclosure form (including instructions on how to return the form) to all candidates who are being invited for interviews.
   
8. Along with your interview team, conduct interviews
   
9. Select top candidate in consultation with District Director
   
10. District Director will request UWEX Human Resources Office to conduct a criminal records review on the finalist
    
11. Extend verbal offer to the finalist with the understanding that any formal offer of employment is contingent on the results of the criminal records review
    
12. District Director will inform you when the results of the criminal records review are satisfactory for hiring the finalist
    
13. The District office will prepare and send the official letter of offer to the finalist
    
14. Work with District office to ensure that all necessary paperwork (signed letter of offer, I-9 form and copies of ID documents and W-4 form) is completed correctly and mailed to the WNEP fiscal office in a timely fashion (preferably before the 10th day of the month) to ensure complete payroll records for the new employee