EMTC Mission & Procedures

Vision
The Educational Media Technology Council (EMTC) supports technological learning environments that enhance the effectiveness and efficiency of learners.

Mission Statement
The purpose of the EMTC is to provide a forum for addressing educational media and technology issues that affect individual campuses and the University of Wisconsin-System as a whole. The EMTC provides leadership and innovation in the design, development, production, and implementation of educational media and technology.

The Council membership represents extensive expertise in a variety of instructional technology and support including: distance education, classroom design and operation, web development, interactive media creation, synchronous/asynchronous media development, management of digital media creation, instructional design, faculty development and technical support, and student learning.

The EMTC collaborates and works closely with other UW-System Councils in supporting information and instructional development and delivery.

Goals
The EMTC seeks to bring diverse and related individuals and groups together to work collaboratively to:

• explore common issues and needs, and recommend strategies and actions
• provide a unified voice to UW-System
• maximize institution and UW-System resources

The goals of the EMTC are achieved by:

• working closely with the UW-System EMTC liaison
• meeting regularly as a group in representing various UW campuses
• encouraging UW administrators, faculty, and staff to attend EMTC meetings and participate in EMTC activities
• undertaking studies or surveys as requested or initiated
• collaborating with other similar UW-System and state organizations such as the Learning Technology Development Council (LTDC), Information Technology Management Council (ITMC), and TEACH Wisconsin
• facilitating group or consortium processes, procedures, services, and products
• providing professional development opportunities for its members
• sharing information and accomplishing tasks using diverse telecommunications alternatives
• maintaining a statement of purpose and its relationships within the UW-System

Membership
The membership of composed of a representative from each of the four-year institutions, a representative from the UW Colleges, and a representative from UW-Extension, each appointed by the Chancellor of the Institution. A representative from UW-System Academic Affairs will serve as a liaison to the EMTC.

Additional regular participants in EMTC activities include other campus media professionals and representatives from the UW Information Technology Management Council (ITMC), Learning Technology Development Council (LTDC), Council of University of Wisconsin Librarians (CUWL), the Department of Public Instruction (DPI), Wisconsin Technical College System (WTCS), UW-Extension, and occasional attendance or linkage with organizations such as regional distance education networks, Wisconsin Association of Distance Education Networks (WADEN), and other organizations such as ITVA, ASTD, AECT, WEMA, EDUCAUSE, etc.

Officers and Executive Committee
The officers of the organization shall consist of a Chair, Chair-elect, Secretary, and Treasurer. The responsibilities of each office are as follows:

Chair:

• Preside at general meetings and Executive Committee meetings
• Establish, with appropriate consultation, agenda for general and executive meetings
• Represents the EMTC at appropriate meetings
• Appoint EMTC committees as needed

Chair-elect:

• Preside at general meetings and Executive Committee meetings in the absence of the Chair.
• Represent the EMTC in the Chair's absence
• Assume the position of the Chair if that office becomes vacant
• Assume the role of chair for the following year

Secretary:

• Prepare minutes of regular meetings and Executive Committee meetings
• Transmit minutes of general meetings to members within two weeks after the date of the meeting

Treasurer:

• Receive and disburse funds as needed
• Maintain financial records of the organization and provide reports at regular EMTC meetings

The Executive Committee will provide a small working group. It shall consist of five members: Chair, Chair-elect, Secretary, Treasurer, and past-chair. Its duties are to:

1. Recommend the establishment of committees from among EMTC members or others as appropriate
2. Recommend appropriate policies and procedures for decision by the EMTC
3. Recommend agenda items for general EMTC meetings
4. Recommend positions on important issues for decision by the EMTC

Procedures

Meetings
Meetings will be held at least three times per year. Parliamentary rules set forth in Robert's Rules of Order shall govern the conduct of the meetings of the EMTC.

Elections
At the spring meeting each year, the members will select Chair-elect, Secretary, and Treasurer to serve one-year terms. Elections shall be by a majority vote of attending members. These officers will begin office immediately following the election.

Amendments to Procedures
Amendments may be made by a 2/3 vote of attending members at any regular or special meeting if a 30-day notice of the proposed change has been provided to each member.

Approved May 6, 1993
Redrafted January 12, 1998 (name changed from EMC to EMTC)
Adopted by EMTC April 13, 1999