In Spring of 2011, the University of Wisconsin System will implement a new online time reporting process for classified permanent and project, student hourly, and Limited Term Employees through My UW System. The new process uses an electronic method of reporting hours worked that will allow employees to submit their time online for manager approval instead of through paper time sheets. Online time entry will feed directly into the payroll, human resource, and benefits system (HRS).
Online time reporting is a flexible, integrated solution that gives employees the power to easily manage their time. It is designed to support the time reporting needs of a wide range of employee types.
Time reporting into the payroll system will occur through online Timesheets, Webclock, or Timeclocks*.
*Divisions and departments will decide the methods of time reporting for their employees.
The new online time entry will accomplish several goals, including sustainability by using a paperless method and greater efficiency through technological resources! Other key advantages of moving to the new system are:
As the new time entry rolls out, so does the online manager time approval in Self Service. Managers will have online access to view time entry, approve it, and submit time records instantly to payroll staff, eliminating the need to fax, mail, email, or deliver signed timesheets. This cuts the waiting time for payroll coordinators who wait on paper timesheets and ensures all time entry can be submitted quickly.
Online time reporting will be rolled out in multiple phases following the initial implementation of HRS this spring. At go-live, the student time entry system, Kronos, will be decommissioned and student hourly employees will begin using the time entry function of Self Service on My UW System, as well as targeted Classified Early Adaptors of the new time reporting system. After the initial go-live of Self Service time reporting, it will continue to roll out to over a 12 month period. As soon as the timeline is finalized, it will be communicated to UW employees.