[LEARNING IN THE DIGITAL AGE] • [TECHNOLOGIES] • [TEACHING & LEARNING] • [DESIGNING THE EXPERIENCE] • [KEYS TO SUCCESS] • [FROM DESIGN TO EXPERIENCE] • [CONTACT] • [ICS HOME SITE]

Successful videoconferencing requires comprehensive planning These checklists will provide you with quick rundowns for the critical areas of videoconferencing.

 

Identify the Videoconferencing Team

• Identify those who will be working with you
• Identify functions that need to be carried out
• Establish a timeline and hold planning meetings to meet the timeline
• Market your session internally and/or externally

 

Schedule Sites, Rooms and Integrate Support

• Schedule sites
• Acquire information about sites and site equipment
• Copy your technical staff and keep a copy
• Identify Site Coordinators
• Work with Site Coordinators for appropriate room setup
• Prepare a Site Coordinator Instruction Sheet
• Communicate with Site Coordinators about the session
• Send participant materials to Site Coordinators to arrive several days prior to the session
• What additional support is needed: resource support, content support, support for special needs

 

When Scheduling the Bridge, Ask:

• What is the type of unit?
• How many ISDN lines are there?
• Is the network dial-up or dedicated?
• What is the video number to call?
• Does the room also have an audio number?
• What equipment is at the site?
• What type of conference will it be - continuous presence or voice-activated?
• Who is the technical person and what is the contact #?
• Who is the carrier?
• Does the connection work both calling in and calling out? (test both ways)

 

Personalize for Participants

• Acquire Information for personalization
• Prepare a Welcome Letter to accompany materials
• Plan, design and collate materials for sending o Use Name Tags with large "first name" printing
• Establish Protocol and Learner Responsibility
• Prepare an "Ice Breaker"
• Prepare a Videoconferencing Orientation
• Give prompt feedback

 

Design

• Look at Overall Content and Objectives
• Decide on Content and Objectives for each session
• Think Interactively and Visually
• Chunk each session into 10 to 15 minutes Modules
• Follow the process of: Preview, Present, Apply, Review
• Integrate appropriate Interaction Activities and Visuals (see the Spectrum)
• Balance the Interaction Activities (see Pyramid) o Prepare Contingency Plans
• Practice! Practice! Practice!

 

Graphics

• Use a Horizontal Format - a 3 x 4 unit ratio
• Keep it Short and Simple - limit to 7 lines
• Make it Large - good font sizes are 38-60
• Use Graphics appropriately o Use Color carefully
• San Serif fonts are crisp and clear
• Busy fonts distract o Be sensitive to balance - about 30 visuals per hour

 

Media Tools and Graphic Mix

• Keypad
• Unit camera
• Document camera
• Auxiliary camera
• Videotape and audiotape
• Slides and photos
• Objects
• Computer for Powerpoint, WWW and Internet
• CD-ROM

 

Print Materials

• Session Announcements
• Syllabus, Agenda and/or Storyboard
• andouts
• Online Materials
• Obtain Copyright - Copyright Clearance Center: www.copyright.com/

 

Presentation Tools and Skills

• Eyes, voice, ears, gestures, interaction, media
• Set an upbeat tempo
• Look into the camera/monitor
• Think about camera angles and plan your presets
• Stay within the camera range
• Use voice variety
• Balance attention to sites
• Listen carefully to what is being said
• Paraphrase questions
• Make notes to be referenced
• Use repetition and summary
• Consider what you're wearing
• Check room to avoid distractions

 

Feedback and Evaluation

• Integrate Feedback
• Expand Evaluation to cover: participant evaluation, instructor evaluation, content/print evaluation, site and coordinator evaluation and technology evaluation
• Consider the four levels of evaluation: reaction, learning, behavior/skill application and impact or results

 

 

 

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